Mubasheer hussain Quraishi

• Supporting the principal across business operations and stakeholder management
• Tracking action items deadlines and follow-ups
• Acting as a trusted liaison between the principal and external parties
• Managing personal appointments, reservations, and lifestyle logistics
• Screening and managing all incoming communications
• Handling sensitive personal matters with the highest level of professionalism
• Drafting and formatting correspondence, reports, and presentations
• Preparing briefing materials and ensuring the principal is fully prepared for all engagements
• Calendar Management: Schedule and organize executives appointments, meetings, and events.
• Full ownership of the principals calendar
• Communication: Manage emails, phone calls, and correspondence.
• Document Preparation: Draft and edit reports, presentations, and business documents.
• Data Management: Maintain and organize files and records.
• Travel Arrangements for principal: Book flights, accommodation, and transportation for business trips.
• Meeting Coordination: Organize meetings, prepare agendas, and take minutes.
• Office Management: Ensure workspace organization, including furniture replacement.
• Task Delegation: Assign and track tasks to team members.
• Research: Provide relevant information by conducting research.
• Confidentiality: Handle sensitive information with discretion.
• Project Coordination: Manage special projects and initiatives.
• Time Management and follow-up: Help prioritize tasks and deadlines.
• Personal Assistance: Manage personal appointments, vacations, and tasks as needed.
• Quarterly Board Reports: Responsible for compiling the quarterly Board report to be presented to Board
members, ensuring cooperation with all Chief Officers to meet deadlines and maintain alignment
throughout the process.

• Point person for maintenance, mailing, shipping, supplies, equipment, and bills
• Organize office operations and procedures
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid
on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Responsible for creating PowerPoint slides and making presentations
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement,
layouts, and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to
guide the operation of the office
• Responsible for recruiting staff for the office and providing orientation and training to new employees
• Remain updated on technical and professional knowledge by attending educational workshops, joining
professional associations, building networks with fellow professionals, and reviewing industry
publications
• Allocate available resources to enable successful task performance
• Coordinate office staff activities to ensure maximum efficiency. Evaluate and manage staff performance

• Managed the CEOs calendar incl. scheduling all meetings
• Responsible for noting down the minutes of numerous meetings
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence
• Supporting and assisting the CEO
• Producing, recording, and monitoring all human resources documents
• Creating new client files and ensuring all documentation is recorded and filed
• Preparing documents and reports for meetings
• Arranging weekly meetings
• Organizing events.
• Ensure that the team follows company policies and safety standards.
• Supervise the production team to manage and execute production projects.

• Scheduling meetings, responsible for managing the entire calendar of the MD
• Handling and scheduling meetings, appointments, and interviews
• Communication and coordination.
• Collecting and presenting all inbound communication (emails, phone messages, etc.) to the M
• Responsible for the proper transmission of all outbound communication in a time-bound manner
• Travel arrangements
• Booking all hotels, flights, cabs, etc. for the travel of the MD and his personal team
• Event Organization
• Organizing the weekly hotels for the entire office staff
• Negotiating rates and dates with conference halls, hotels, etc., for all external events involving the MD
• Reimbursement and time sheets
• Updating the weekly timesheet for MD
• Collecting the MD and his teams official expenses as well as filing them with accounts for reimbursement