Shahul Hameed Kalandar Masthan

• Management of multiple tender portals, registering expressions of interest, submitting tender/PQQ returns and posting/receiving queries.

• Review Instructions to Tender (ITT) documents to accurately interpret requirements, scope, and submission criteria.

• Prepare and maintain accurate tender trackers, bid schedules and submission logs.

• Coordinate and liaise with the estimation and management teams to define responsibilities, deliverables, and timelines for each tender.

• Collaborate with internal departments to gather technical, commercial, and legal information in full compliance with ITT requirements.

• Communicate with clients and tendering authorities to seek clarifications and ensure accurate understanding of tender requirements.

• Coordinate the preparation, compilation, and submission of tenders and pre-qualification documents via online portals and physical submissions, as required.

• Ensure all tender submissions are fully compliant with client specifications and submitted within stipulated deadlines.

• Manage clarifications, queries, and communications with subcontractors and suppliers throughout the tender process.

• Provide support during post-tender clarifications, negotiations, and additional submission requirements.

• Maintain and control all estimation and tender documents, including drawings, BOQs, specifications, RFQs and correspondence, ensuring safe custody and strict confidentiality.

• Maintain organized records of submitted tenders, results, and feedback within the Electronic Document Management System (EDMS).

• Develop and maintain a library of standard documents, case studies, lessons learned, and supporting materials.

• Coordinate and schedule project kick-off meetings with the project execution team to ensure effective handover of all contractual, technical and commercial documentation upon contract award.

• Provide admin support for the site and site personnel related activities, including preparing timesheet data, site purchasing, purchase requisitions Material procurement schedule, Material Submittals, Daily, Weekly Monthly, Construction Progress Reports, Transmittals, Material Procurement Monitor List, Organization Charts, Man power Reports, Memos, Etc.
• Provide travel/accommodation arrangements for employees.
• Assist the Site Manager with various administration and other tasks as required.
• Provide administrative support for regular employee development training and other conferences/events as necessary.
• Administer and manage meetings, including meeting minutes and actions.
• Assist with sourcing local suppliers, accommodation, commodities & equipments.
• Maintain/oversees the maintenance of departmental administrative files.
• Maintain reliability testing logs for Sub-Contractors.
• Order and maintain stock levels of stationary, cleaning products and water supplies.
• Liaison with HQ for onsite administration and cost controlling.
• Deal with all general incoming and outgoing correspondence, both post and email.
• Update and maintain holiday & leave records.

• Creates and maintains reports and records, such as recommendation for solution of administrative problems, financial reports, applications, reports, and administrative orders.
• Maintains arranges and files for easy retrieves, storage or reproduce records, documents and reports.
• Assigns, reviews, tracks, and prepares correspondence assignments.
• Prepares and reviews agenda materials.
• Maintains various databases.
• Implement cost reductions and improves workflow and simplify reporting procedures.
• Arrange meetings and/or conferences and Business travel.
• Preparation of Time sheets, Leaves, Leave returns and other requests.

• Testing of Distribution Transformer for ascertaining the actual defects.
• Dismantling of Transformer and takeout the core for coil assembling.
• Removing the HT & LT coils for confirming the defects and winding HT coils to matching for equal Voltage.
• Arranging the coils on the core and insulating the same with proper insulating materials.
• Testing the coils with high Voltage to find out the leakage Current.
• Checking the Conservator Tank, Breather and Oil level indicator for any abnormality.
• Testing LT insulator, Lightning Arrester, Hand Cloves and safety appliances.

• To lead a team of technical / manual personnel and maintain harmonious working relationships.
• To interpret instructions and related information into meaningful and accurate work directives, drawings and guidelines.
• To plan & schedule labour, material and equipment efficiently and within set time frames.
• To maintain effective lines of communication between the implementation and execution functions.
• To maintain and enforce a safe working environment.
• To help maintain client satisfaction.