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رانيا Mohamed Abdel Halim, Executive Sec & Document Controller

رانيا Mohamed Abdel Halim

Executive Sec & Document Controller·Ghantoot Group

قطر

بكالوريوس, Business Administration

الخبرة العملية

مجموع سنوات الخبرة: 25 سنوات, 11 أشهر

Executive Sec & Document Controller

أكتوبر 2014 - حتى الآن

Ghantoot Group

الدوحة، قطر

أكتوبر 2014 - حتى الآن

• Serves as a lead document controller, provide training and oversight to the assistant document controller.
• Keep track of all submittals' replies to ensure they do not exceed their due dates.
• Preparing weekly and monthly reports showing the current status of submittals for all ongoing projects.
• Logging & filing maintaining for all contract exchanged documents for all ongoing projects.
• Maintaining the logs at Site & Office for the following:
• Submittals, Minutes of Meetings, Daily Reports/Progress reports, Request for Information, Site Instructions, Inspection Requests, Change Orders, Schedules update.
• Perform all the duties of the Document Center Coordinator (Scanning, Archiving).
• Other document control issues that may arise.
• Performs duties in a manner supportive of a safe and healthy working environment. and exercises safety precautions while in the office.

Administration duties:
• Assists in the duties of the Executive Assistant.
• Prepare and update weekly project's report presentation.
• Prepare minutes to all meetings and presentations
• Prepare required presentations for the Technical Department.
• Provide required secretarial and administrative tasks to the acquisition manager.
• Provide assistance to the technical, maintenance and the construction office in administrative related issues.
• Produce and summarize miscellaneous reports requested by The Upper Management.

مجال الشركة:
البناء والتشييد
الدور الوظيفي:
إدارية

Senior Document Controller & Administration

يناير 2010 - أكتوبر 2014

VSE Corp

الإسكندرية، مصر

يناير 2010 - أكتوبر 2014

Document Controlling Duties
• Serves as a lead document controller, provide training and oversight to the assistant document controller.
• Keep track of all submittals' replies to ensure they do not exceed their due dates.
• Preparing weekly and monthly reports showing the current status of submittals for all ongoing projects.
• Logging & filing maintaining for all contract exchanged documents for all ongoing projects.
• Maintaining the logs at Site & Office for the following:
• Submittals, Minutes of Meetings, Daily Reports/Progress reports, Request for Information, Site Instructions, Inspection Requests, Change Orders, Schedules update.
• Perform all the duties of the Document Center Coordinator (Scanning, Archiving).
• Other document control issues that may arise.
• Performs duties in a manner supportive of a safe and healthy working environment. and exercises safety precautions while in the office.

Administration duties:
• Assists in the duties of the Executive Assistant.
• Prepare and update weekly project's report presentation.
• Prepare minutes to all meetings and presentations
• Prepare required presentations for the Technical Department.
• Provide required secretarial and administrative tasks to the acquisition manager.
• Provide assistance to the technical, maintenance and the construction office in administrative related issues.
• Produce and summarize miscellaneous reports requested by The Upper Management.

مجال الشركة:
خدمات الاستشارات التجارية
الدور الوظيفي:
إدارية

Document Controller

سبتمبر 2005 - يناير 2010

Booz Allen Hamilton

الإسكندرية، مصر

سبتمبر 2005 - يناير 2010

•Maintaining the submittals logs at Site & Office using Microsoft office Applications & Prolog Manager Program for following up projects document Has a key leadership role in creating and implementing the new Acquisition department’s Electronic Filing system.
• Preparing minutes and agendas for the weekly meetings.
• Prepare weekly reports showing the project’s status.
• Assists the Project controls manager.

• Assists in the duties of the Acquisition department’s Executive Assistant during the regular absences.

مجال الشركة:
خدمات الاستشارات التجارية
الدور الوظيفي:
إدارية

Executive Secretary, Network Administrator & Contract Adm. Assistant

يوليو 2003 - سبتمبر 2005

Alexandria Construction Company -A Member of Talaat Mustafa Group-San Stefano Project

الإسكندرية، مصر

يوليو 2003 - سبتمبر 2005

• Responsible for Managing, receiving, maintaining, distributing and filing all incoming and outgoing correspondence.
• Responsible for following up providing office requirements.
• Responsible for dealing with the computer hardware and networking issues.
• Helping with preparing offers and Bill of quantities for Contracts

مجال الشركة:
الهندسة المدنية
الدور الوظيفي:
إدارية

Executive Secretary

أبريل 2003 - يوليو 2003

CHEMITEX for Trading & Agencies

الإسكندرية، مصر

أبريل 2003 - يوليو 2003

• Responsible for correspondences with foreign suppliers on the Internet.
• Responsible for paper and computer works.
• Responsible for organizing appointments.
• Responsible for dealing with domestic clients.

مجال الشركة:
الصناعات الثقيلة
الدور الوظيفي:
سكرتارية

Office Manager

أغسطس 2002 - أبريل 2003

E.S.T.S. Alex

الإسكندرية، مصر

أغسطس 2002 - أبريل 2003

• Responsible for issuing clients cards and organizing fairs
• In charge of incoming sales calls and telemarketing the company products
• Responsible for paper and computer works

مجال الشركة:
التسويق
الدور الوظيفي:
إدارية

Accountant

يوليو 2000 - أغسطس 2002

German Hospital

الإسكندرية، مصر

يوليو 2000 - أغسطس 2002

- In-Patient Accountant
- Financial Manager’s Secretary
- Out-Patient Accountant

مجال الشركة:
خدمات الرعاية الصحية الأخرى
الدور الوظيفي:
المحاسبة والتدقيق

التعليم

Alexandria University - Faculty of Commerce

يناير 2001

يناير 2001

بكالوريوس، Business Administration

مصر

Skills

Administration
Expert
Administration
Expert
MS Office Automation
Expert
MS Office Automation
Expert
Computer Skills
Expert
Computer Skills
Expert
MS Office Automation
Expert
MS Office Automation
Expert
Administration
Expert
Administration
Expert

اللغات

العربية
متمرّس
الانجليزية
متوسط

التدريب و الشهادات

الشهادات
OSHA-USA Certified Department
Quality Academy
Apr 2012 - May 2012

التدريب
ACONEX
ACONEX
Mar 2015

التوصيات

Kurt Harris

أكتوبر 2011

أكتوبر 2011

Acquisition ManagerManager

As the document controller, Rania has tracked and processed over 4,450 subcontractor supplied documents since her employment. These documents were from projects that ranged from major facility construction, repair workshop renovations, industrial facility upgrades and support of NAVSEA team with the Egyptian Navy. The design and implementation of an electronic filing system required Rania to map for each project categories of documents that need to be retained. This required her to work extra hours on her own to set up the system. Once it was set up, she had to scan and oversee the scanning of documents that pertained to each of the active projects. Then as an on-going project, Rania with support staff to archive completed projects documents. This effort has enabled the New Acquisitions Team of more efficiently review historical documents for trends and data capturing. All of Rania’s work and deliverables can be characterized as quite successful and having minimum issues. In those instances where issues and problems occurred, Rania expertly coordinated with fellow colleagues and subcontractors alike to resolve them, thus minimizing project impact. Rania, with her dealings with various groups and people, has gained valuable experience in not only the technical engineering aspects of the job as administration and document controller, but also in the interpersonal relationships development skills necessary to work with multiple stakeholders. Rania has dealt with short-fuse deadlines and intensified workloads, and has always proven to be up to the task. Her ability to comprehend and provide meaningful and concise products is a trade mark of her capabilities and her expertise. Having provided assistance and support to all the engineering projects within the Acquisition Department, Rania has also served as go to person for information and specifics concerning the project details.

الهوايات

  • Helping others, Playing Squash, Reading and Computer