Julliffe Vargas

• Provide comprehensive executive support to the CEO while managing daily
business and administrative operations.
• Manage the CEOs complex calendar, appointments, meetings, and business
commitments.
• Coordinate domestic and international travel arrangements including flights,
accommodation, transportation, itineraries, and travel logistics.
• Process international business visas including Schengen, US, Canada, UK, and other
visa applications for executive travel.
• Draft, review, and prepare professional emails, business correspondence, and
official company letters on behalf of the CEO.
• Screen incoming communications and prioritize urgent matters requiring executive
attention.
• Coordinate with directors, managers, government authorities, suppliers, legal
advisors, clients, and business partners on behalf of the CEO.
• Organize executive meetings, prepare agendas, meeting materials, and record
Minutes of Meeting (MOM).
• Maintain confidential executive files including contracts, legal documents, financial
reports, licenses, agreements, and company records.
• Track executive action items, project deadlines, renewals, compliance
requirements, and follow up with relevant departments.
• Handle executive business and personal errands while ensuring confidentiality and
efficiency.
• Support the CEO across multiple companies by coordinating administrative and
operational activities.
• Manage employee visas, onboarding, labor contracts, renewals, and HR records.
• Ensure compliance with UAE Labor Law, payroll (WPS), and government
regulations.
• Coordinate recruitment, procurement, vendors, insurance, and office
administration.
• Maintain trade licenses, company documentation, vehicle administration, and
confidential employee records.

✓ Developed and retained strong B2B client relationships to drive customer satisfaction
and loyalty.
✓ Processed orders, quotations, and inquiries, ensuring high service levels across sales
operations.

✓ Provided emergency response and first aid treatment for minor accidents and
workplace incidents.
✓ Maintained accurate medical records and supported ongoing health and safety
initiatives.
✓ Assisted with basic medical care, contributing to the overall well-being of employees
in remote worksite environments.
✓ Gained foundational skills in documentation, multitasking, and time-sensitive
coordination.