علاء وائل عبدالرحمن الدبعي

❖ HR Policy & Strategic Alignment:
▪ Collaborated with university leadership and the HR team to develop HR
policies that align with the institution’s strategic objectives and
compliance standards, ensuring continuous improvement via regular
reviews and stakeholder feedback.
❖ Talent Acquisition, Onboarding & Offboarding:
▪ Led targeted recruitment campaigns to source top-tier talent and
streamlined onboarding/offboarding processes for university education
staff.
▪ Developed a comprehensive onboarding framework—complete with pre-
arrival checklists, coordinated accommodation, visa/resident permit
facilitation, and travel logistics management (e.g., arranging flight tickets).
Collaboration with the Higher Education Ministry ensured timely work
approvals and seamless integration.
❖ Payroll & Process Enhancements:
▪ Implemented and supervised payroll processes to ensure the timely and
accurate disbursement of salaries per university policies, utilizing HRIS
and data-driven insights.
▪ Leveraged HR analytics and KPIs to continuously refine attendance, leave,
and performance management routines.
❖ Termination & Stakeholder Management:
▪ Conducted sensitive termination meetings and managed resignations in
strict adherence to university requirements while providing strategic
counsel to maintain workplace morale.
▪ Acted as a liaison with departmental leaders to integrate HR strategies
with overall university objectives.

❖ HR Policy & Workforce Engagement:
▪ Developed, enforced, and communicated HR policies in collaboration with
management to build a compliant, engaged, and satisfied workforce,
continually adapting employment practices.
▪ Strengthened organizational performance through strategic HR planning,
performance monitoring, and proactive coaching.

❖ Talent Acquisition, Onboarding & Offboarding:
▪ Proactively scanned and consolidated CVs from multiple sources (email
submissions, manual entries, career websites, and the company website)
to build a robust candidate database.
▪ Conducted initial phone screenings to assess candidate availability,
experience, and overall suitability, ensuring only qualified prospects
advanced to formal interviews.
▪ Streamlined onboarding by thoroughly briefing new hires on company
policies, benefits, and roles, and implemented structured offboarding
(including exit interviews) to gather actionable feedback.

❖ Operational Excellence:
▪ Executed monthly payroll processing, managed detailed end-of-service
benefit calculations, maintained a robust leave planning system, and
coordinated with banks to set up salary accounts.
▪ Coordinated business trip arrangements and facilitated visa application
processes through integrated government systems.
▪ Oversaw kiosk maintenance operations and managed the distribution of
employee uniforms while supporting customs procedures during
international events.

❖ Insurance Management & License/Legal Compliance:
▪ Negotiated and secured competitive insurance offers for employee
health, facility, and material assets.
▪ Orchestrated the acquisition and renewal of essential operational
licenses (e.g., company branch and store safety licenses) and partnered
with the Legal Department to address daily legal matters, ensuring full
regulatory compliance.

❖ Policy Development & HR Leadership:
▪ Developed, enforced, and communicated progressive HR policies with
senior management, cultivating a compliant, engaged workforce while
continuously updating practices.
▪ Enhanced project outcomes by implementing robust performance
monitoring systems and comprehensive staff development initiatives.

❖ Talent Acquisition, Onboarding & Offboarding:
▪ Directed full-cycle recruitment for over 750 employees, overseeing
candidate sourcing, structured interviews, and collaborative selection
with departmental heads.
▪ Utilized innovative recruitment strategies through digital platforms, job
fairs, and agency partnerships to build a dynamic talent pipeline;
integrated structured onboarding and offboarding to ensure smooth
transitions.
▪ Collaborated with hiring managers to refine job descriptions and
selection criteria, reducing time-to-hire while improving candidate quality
and retention.

❖ Payroll, Leave & Process Optimization:
▪ Managed monthly payroll computations, executed precise end-of-service
calculations, and coordinated with banks for salary account setups—
ensuring rigorous regulatory adherence.
▪ Oversaw leave planning and coordinated business trips, establishing
structured exit interviews to derive actionable retention insights.

❖ Fleet & Safety Induction Management:
▪ Coordinated rental car requests and negotiated fuel card agreements
with oil companies; developed comprehensive fuel usage reports,
strategic management plans, and corresponding budgets.
▪ Spearheaded an integrated safety induction program, ensuring prompt
issuance of ID cards, distribution of safety equipment, comprehensive
training, and meticulous updating of employee records for on-site
facilities.

❖ Insurance Administration & Legal Coordination:
▪ Oversaw insurance processes by negotiating competitive offers and
maintaining robust coverage for employee health, facilities, and assets.
▪ Collaborated with the Legal Department to address daily legal issues and
secure expert advice, ensuring full compliance with applicable
regulations.

❖ HR Policy & Administrative Excellence:
▪ Developed and communicated HR policies to build a compliant, engaged
workforce; maintained accurate HR documentation in line with company
policies and legal standards.
▪ Coordinated cross-divisional communications and logistics for Board-level
personnel.

❖ Payroll & Operational Process Management:
▪ Oversaw payroll processing and executed precise end-of-service benefit
calculations, coordinating with banks for salary account setups to ensure
regulatory compliance.
▪ Managed employees leave plans and organized business trip itineraries
(including visa processing) in accordance with local labor regulations.

❖ Talent Acquisition, Onboarding & Offboarding:
▪ Enhanced recruitment by collaborating with department heads to refine
strategies and build a robust talent pipeline; implemented structured
onboarding sessions and conducted exit interviews for continuous
improvement.
▪ Instituted annual talent reviews and performance assessments to identify
high-potential employees and align career development plans with
organizational goals.
▪ Developed and implemented tailored onboarding programs that
accelerated new employee integration and improved retention, including
comprehensive orientation sessions and mentoring initiatives.

❖ Fleet & Induction & Insurance/Legal Liaison:
▪ Managed rental car requisitions, negotiated fuel card agreements, and
developed strategic plans for fleet management.
▪ Implemented detailed induction sessions with the Safety Department,
issuing ID cards, providing safety tools, and delivering targeted training—
while ensuring updated new employee records.
▪ Led the administration of insurance policies and regularly interfaced with
the Legal Department to resolve issues and ensure compliance.

❖ Full-Cycle Recruitment & Talent Acquisition:
▪ Managed the complete recruitment process to secure high-caliber
candidates aligned with evolving organizational needs, introducing the
company’s first sourcing tracking system to enhance efficiency.

❖ Employee Orientation & Engagement:
▪ Designed and delivered comprehensive orientation sessions and benefits
presentations to ensure smooth new-hire integration and sustained high
engagement.

❖ HR Policy Administration & Compliance:
▪ Administered and reviewed HR policies and benefits to ensure strict
adherence to compensation practices and regulatory standards.

Accurately processed invoices and transactional documents, ensuring
error-free data entry into centralized systems to support financial
operations.
▪ Maintained and updated detailed sales records by effectively organizing
electronic and physical files, thereby enhancing document retrieval and
overall operational efficiency.
▪ Conducted routine quality control audits and reconciliations to verify
data integrity and comply with company standards and reporting
requirements.
▪ Collaborated with cross-functional teams to streamline data flow,
providing precise and timely information for key administrative
decision-making processes.