عائشة الخميس

 Managing the recruitment cycle for sourcing the best talent from
diverse sources after identification of manpower recruitments for
new and existing department.
 Work closely with the HR team on recruitment process as per the
organizational budgets and requirements and ensuring that the
correct recruitment and selection procedures are adhered to.
 Design the successful recruitment events and recruitment trips to
meet the organization requirements and strategy.
 Plan and implement a recruitment marketing and employer
branding.
 Providing specialist information and guidance to employees and
Department Heads on HR policy, practice & employment law.
 Carrying out Inductions / Employee Orientations program to fresh
recruits to foster positive attitude toward organizational objectives
 Conducting performance management workshops and trainings to
HOD’s and supervisors as per the corporates guidelines & ensure
the implementation of performance management system annually.
 Conduct Talent review meeting with corporates and all the leaders
quarterly as per the succession plan of leaders.
 Conduct the training and development program in line with the
departmental requirement organized by Quality manager.
 Enhance employee relation practices to construct a positive
relationship between employee and organization plus promote a
high level of satisfaction to boost employee motivation and drive.
 Develop effective change and Employee engagement strategy to
enhancement the engagement through activities across the
service line.
 Managing KPI’s in Success factors systems regularly and providing
feedback on HOD’s to corporate office quarterly.
 Managing the annual salary review process for the company as per
the departmental KPI’s and prepare reports for corporates office.
 Reduce the turn over and meet the employee retain KPI’s as per
corporates guidelines.
 Ensuring that all company policies and procedures are up to date
in line with current employment law.
 Effectively completed re-branding of all HR SOP’s, Policies and
Employee hand book with in the dead line.
 Managing pay-roll operations, preparing monthly, weekly reports
and developing HR policies as per organizational requirements.
 Work on HR Activities and events Calendar and manage all the HR
Events and activities for the employees.
 Responsible of handling all aspects of HR and responding to day-
to-day HR related queries to managements and employees.
 Keeping up to date with legal developments and Qatar labor law.
 Investigating issues, disciplinary actions and employee’s grievance
matters.

 Map out annual training plans for management, HR, customer
support and operational department
 Design the Individual Development Program as per the Job
description and recommended by department manager.
 Design & develop training programs (outsourced and/or in-house)
 Select appropriate training methods or activities (e.g. simulations,
mentoring, on-the-job training, professional development classes)
 Conducting audits of payroll, benefits, and other HR programs,
and recommending corrective actions
 Conduct training programs as per the weekly training calendar and
ensure with department’s manager his team to attend the require
training as per the schedule.
 Adequate knowledge of learning management systems and web
delivery tools
 Proven ability to complete full training cycle (assess needs, plan,
develop, coordinate, monitor and evaluate)
 Hands-on experience coordinating multiple training events in a
corporate setting
 Proven ability to complete full training cycle (assess needs, plan,
develop, coordinate, monitor and evaluate)
 Ensuring the effective utilization of plans related to HR programs
and services.
 Facilitating human resources processes
 Administering employee health and welfare plans
 Acting as a liaison between employees and insurance providers
 Resolving benefits-related problems
 Assisting with the performance review and termination processes
 Assisting with the recruitment and interview processes
 Extensive knowledge of instructional design theory and
implementation
 Administering health and welfare plans, including enrollments,
changes and terminations
 Answering employee requests and questions
 Assisting with new employee hiring processes
 Reconciling benefits statements
Staff on Academic studies - Event Coordination Developee

 Prepare & update events calendar for the PRC team and collect
events from other departments.
 Conducts research work on previous conferences and exhibitions
as part of the preparation for future events of the same category
that may be organized by ORYX GTL.
 Establishes data base of prominent speakers, papers,
presentations & various trends for purpose of planning and
organizing regional and international conferences & exhibitions.
 Daily contact with the Head of PR for normal routine matters
related to PR activities; this would include prioritizing work
schedules etc.
 Frequent contact with departments in the Company to coordinate
campaigns & their general events requirements plus frequent
contact with PR staff from QP & other JVs.
 Coordinate with the hotels to book the conference hall and visit
the venue.
 Coordinate with the conference and event organizing company to
book activities and book the space for our company stand in
exhibitions.
 Prepare comparison sheet for all the hotel prices & submit it to
Head of PR & C for approval, after the selection of the best hotel
coordinate with the hotel regarding functions, including logistics,
conference & exhibition hall, audio‐visuals, banquets & coffee
breaks, publications, publicity.
Vice Chairperson of Ladies Forum

Reporting to

 First Arrival - Employee Induction, Create New Employee file with
all personal details, bank account, Medical Insurance, access card
& computer arrangements, contract & Monthly Probationary
Appraisals.
 Processing Allowances based on probation for new employees
 Requests for employment certificates / letters, Airfare settlement
 Medical Claims, Time Sheets / overtime administration
 Re‐designations / Internal Transfers / Promotions
 Changes in Employee benefits & allowances
 Leave Encashment / Airfare settlement at end of the year
 Probation Period / Extension, termination
 Coordination with Compensation and Policy Section
 Car Loan / Marriage Loan / Leaves / Over times
 Housing Allowance & Furniture Allowance Payment
 Maintain Time related Allowances/Furniture Maintenance / Soft
Allowance
 Maintaining Employee records / Personnel Files
 Missing Procedures / Policy Guidelines / Revising HR Forms

 Provide administrative & technical assistance to ISSD Team Leader
 Assist engineers with their presentation slides/materials.
 Create Service order, Materials requisition & POA’s advising
vendor & contractors for progress.
 Create new vendor request in lotus note, communicate with
vendor & contractors for progress.
 Make visa travel & hotel arrangements for the contractors upon
their arrival.
 Arrange Offshore trips - Helicopter booking, offshore passes &
Accommodation for Oxy employees & contractors
 Update track Training register and service order details register for
department.
 Compile the monthly reports for the department and send to
Executive Management.
 Follow up on vendor & Finance Department to settle invoices
related to service orders.
 Other routine jobs such as recording outgoing & incoming
correspondence & filling forward invoices & expenses statements
to finance and follow up on the payments.

 Preparing Alterations to staff’s like Leaves, Appointments,
Promotions, Appraisals, Acting, Resignations etc.
 Processing Advance salaries, Loans, Memorandums, Transfers,
Amendment, Cancellations, filings etc..
 Preparation of Forms as required by the department for
department related activities.
 Preparation, distribution, and processing for further action of
documents & entries.
 Prepare the employment contract and job description as per the
grade and positions.
 Prepare New Employee file, bank account, personal details,
employment contract & Monthly Probationary Appraisals.
 Provide full administrative assistance to HR manager.
 Relationship with outside organization
 Communication within Q‐Tel department mainly with Finance
Department ‐ Pay roll section &
 Training & development Department.

 Processes customer & account source documents by reviewing
data for deficiencies; resolving discrepancies by using standard
procedures or returning incomplete documents to leaders for
resolution.
 Prepares source data for computer entry by compiling and sorting
information; establishing entry priorities.
 Handling Incoming & outgoing telex messages regarding
payments
 Preparing out going Swift Messages
 Making Payments, Clearance & bank‐to‐bank transfers.
 Calculating and passing as Entries for Following Departments.
 Month end closing entries.
 Maintains database by entering new and updated customer and
account information.
 Follow up all incoming correspondence & Maintenance of inward
and outward registers
 Follow up mails letters and faxes plus other reference registers.